USE CASE
A community hall, on the free plan. free plan
One building, volunteers running it, hire bookings most weekends, and a trustees' meeting every quarter. SAMRISK's free tier covers the lot.
Free forever for 1 building, 3 users.
What a hall trustee actually does in SAMRISK
The free plan is genuinely usable — not a marketing nag.
ANNUAL
Keep one risk assessment alive
Fire risk, slips/trips, electrical safety, food hygiene during events. Update once a year, attach photos, print a PDF for the trustees' meeting.
- Auto-generated folders for insurance, electrical certs, gas safety
- Print-ready PDF for the trustees' file
- Photos attached inline to each question
ONGOING
Track recurring jobs
Boiler service, fire extinguisher inspection, PAT testing. Stick them on the kanban board with a due date — SAMRISK reminds you a week before.
- Recurring tasks (monthly / quarterly / annually)
- Email reminders before the due date
- Sign off with the contractor's name + invoice
EVERY USE
Document store that's not Google Drive
Insurance certificates, hire agreements, fire-door specs, electrical reports. Versioned per building, never lost, accessible from your phone.
- Folder tree per building
- Search across every document
- Mobile-friendly upload + view
Recommended setup
Free plan. No add-ons needed.
Plan
Free — 1 building, 3 users, no time limit.
Features on
Risk assessments, documents, tasks, calendar (all included).
Add-ons
None. If you start running drills or want a visitor logbook for hires, add those later.
Total cost
£0/month forever. You'd only pay if you wanted audits, items inventory, or contractor management.
Frequently asked questions
Probably not. A typical community hall has 1 building, a handful of trustees, and a quarter's worth of jobs to track. That fits inside Free comfortably. If you do outgrow it, the cheapest upgrade is the Pro plan at £49/month.
The volunteer-run reality
Most community halls run on goodwill, a part-time bookings officer, and a trustees' meeting every quarter. The compliance work is real — fire risk, electricals, food hygiene during events — but the volume is low. SAMRISK's free plan covers it: one building, three users, the core features, no time limit.
If you start hosting bigger events, add the Visitor Logbook (£15/month) for a public QR sign-in. If you switch to a paid hall manager and want recurring audits, upgrade to Pro (£49/month). Until then, free works.