OPERATIONS
Keys and meters, properly registered. properly registered
Who has access right now. What the gas meter said last month. Both registers live alongside the building they belong to.
Audit-friendly logs for every key change and meter reading.
Two related-but-distinct registers
ACCESS KEYS
Who has access, right now
The paper-keyholder-book replacement. Physical keys, cards, fobs, codes, biometric. Track issued to / returned / lost / revoked.
- Five key types — physical, card, fob, code, biometric
- Issued to user or contractor (free text for non-account holders)
- Status flow — Active / Returned / Lost / Revoked
- On staff offboarding, flags every active key for collection
UTILITY METERS
Consumption tracked over time
Gas, electricity, water, heating. One row per reading. Charts show consumption trends and flag anomalies. CSV export for sustainability reporting.
- Four meter types — gas, electricity, water, heating
- Manual entry (mobile-friendly) or future API ingestion
- Reading date, value, unit, photo, who recorded it
- Trend charts with anomaly flags
How a typical day looks
Issue a key to a contractor
Type, identifier, issued-to. Logged.
They return it on completion
Status moves to "returned". Audit preserved.
Staff submit meter readings
Monthly walks, mobile-friendly form, photo of the meter.
Anomalies flagged automatically
Big jumps in consumption highlight in red.
WHO IT'S FOR
For everyone managing access and utilities
Reception team
Issues and returns keys daily.
- Live register
- Quick lookup
- Easy issue/return
Facilities manager
Owns the utility consumption record.
- Per-building trends
- Anomaly alerts
- Export reports
HR / people manager
On offboarding, ensures all keys return.
- Per-user view
- Offboarding checklist
- Audit trail
Sustainability team
Tracks consumption for ESG reporting.
- Year-on-year trends
- CSV export
- Per-building reports
COMPARISON
Why not paper logbooks?
| Spreadsheet | Generic PM tool | SAMRISK | |
|---|---|---|---|
| Live key register | Manual | Limited | |
| Photo of meter reading | |||
| Anomaly detection | Sometimes | ||
| Offboarding key collection | Manual | Manual | |
| Consumption trend charts | Manual | Add-on | |
| Linked to the building |
INTEGRATIONS
Connects with the rest of SAMRISK
Activity feed
Key issues and returns show in company activity.
Documents
Store keyholder agreements.
Webhooks
Push consumption data to your sustainability platform.
Notifications
Alert when keys are issued or returned.
AVAILABILITY
In your plan?
Keys & meters included from the Business plan, or available as an add-on for Pro. See pricing →
Frequently asked questions
No — it's a paper-register replacement, not an integration with door hardware. If you have a real access control system, it stays in charge; this register documents what's been physically issued.
Why it matters
Both registers (key issuance and utility consumption) get tracked everywhere except properly. A clipboard at reception. A spreadsheet for meter readings. SAMRISK puts them in the same place as everything else about the building — alongside the audit trail and the team that owns it.