PROCUREMENT
Material orders, tracked from request to delivery. tracked from request to delivery
Every fire door, every cladding shipment, every batch of concrete. Tracked through the order, the delivery, the install, the sign-off.
Versioned proof-of-delivery on every line.
The full procurement lifecycle
REQUEST
Order materials, track to delivery
Place an order against an existing contract. SAMRISK tracks it from "pending" through "approved", "delivered", "installed", and "signed off" — with photo evidence at every step.
- Six lifecycle states with clear transitions
- Custom fields per building (batch number, supplier ref)
- Attach delivery dockets and photos
- Reject with reason for re-order
ORDERS
CUSTOM FIELDS
Capture what your project needs
Different buildings, different requirements. Set up fields like batch number, supplier reference, fire-classification cert, installation date — per building.
- Configure once per company
- Add building-specific fields where needed
- Field types include text, dates, dropdowns, files
- Audit-trail for every change
FIELDS
EVIDENCE
Photos and certificates attached
Delivery docket photos. Batch label photos showing fire-classification cert. Installation completion photos. Stuck to the order forever.
- Mobile-friendly photo upload
- Multiple attachments per order
- Photos preview inline in the order
- Sign-off requires evidence (configurable)
EVIDENCE
A typical material call-off
Site supervisor places order
From the construction or maintenance app.
Manager approves
With contract reference, expected delivery.
Delivery arrives, photo uploaded
Site team captures the delivery docket.
Installed and signed off
With completion photo and manager sign-off.
WHO IT'S FOR
Built for construction and FM workflows
Site supervisor
Places and tracks orders from the building.
- Mobile order entry
- Quick photos
- Approval queue
Project manager
Oversees material schedules across multiple buildings.
- Cross-building view
- Status dashboards
- Reporting
Contractor
Delivers and installs the ordered materials.
- Per-order detail
- Delivery evidence
- Sign-off flow
Compliance team
Verifies fire-classification certs and installation records.
- Audit trail
- Cert verification
- Building history
COMPARISON
Why not a paper docket system?
| Spreadsheet | Generic PM tool | SAMRISK | |
|---|---|---|---|
| Live status across the team | Manual | ||
| Photo evidence at each step | |||
| Custom fields per building | Manual | ||
| Mobile-friendly | Awkward | Yes | |
| Fire-cert verification | |||
| Audit trail of changes | Partial |
INTEGRATIONS
Connects with the rest of SAMRISK
Documents
Attached dockets and certs join the file tree.
Contractors
Track who delivered or installed.
Building plans
Reference the floor or space materials were installed in.
Notifications
Status changes notify the right people.
Webhooks
Push order status to your ERP or procurement system.
AVAILABILITY
In your plan?
Material call-offs are available from the Pro plan upwards. See pricing →
Frequently asked questions
A material order placed against an existing contract — common in construction and facilities management. Rather than placing a fresh PO every time, you "call off" pre-agreed materials. SAMRISK tracks each one through its full lifecycle.
Why it matters
A paper docket lost in the truck cab is a fire-classification certificate you can't prove for a regulator. Material call-offs digitise the chain of custody — from the order, to the delivery, to the install, with photo evidence at every step. The audit trail you actually want.