COMPLIANCE
Fire safety, regulator-ready. regulator-ready
Every extinguisher, every alarm, every emergency light. Inspection schedules built in. Pass/fail history preserved. Print-ready compliance reports.
Pass/fail history preserved per device.
The fire safety paper trail
REGISTER
One row per item, one schedule per type
Eight categories — extinguishers, alarms, emergency lighting, sprinklers, smoke detectors, fire doors, hose reels, other. Each has its own inspection cadence.
- Serial number, install date, location
- Status — Active / Needs service / Out of service / Decommissioned
- Next inspection date computed automatically
- Failed items flag red in the register
INSPECTIONS
Every check captured, photo-evidenced
Inspector, date, pass/fail, notes, photo. Required photo on failed inspections. The latest pass updates the next-due date.
- Pass / fail boolean per inspection
- Photo required on fail (configurable)
- Inspection notes — free text
- Auto-spawn maintenance request on fail (optional)
COMPLIANCE
Reports built for regulator visits
A landlord licensing inspection demands evidence. A fire officer wants the register. Print-ready outputs that satisfy both.
- Print view per building
- Per-equipment inspection history
- PDF download with branding
- CSV export for regulator templates
A typical inspection cycle
Add equipment to the register
Pick a category, set serial + install date + location.
Set inspection schedule
Use the default cadence per type or customise.
Field staff inspects
QR scan on the item, pass/fail with notes and photo.
Failed items spawn maintenance
Auto-creates a maintenance request linked to the equipment.
WHO IT'S FOR
Built for fire safety responsibilities
Fire safety manager
Owns the building's fire safety record.
- Per-building registers
- Inspection schedules
- Audit reports
Inspector
Walks the building checking equipment.
- Mobile-first
- QR scan + camera
- Quick pass/fail
Fire officer
Verifies the building's fire safety inventory.
- Category filter
- Last inspection date
- PDF reports
Responsible person
Legally liable under the FSO 2005.
- Audit trail
- Print evidence
- Tamper-evident log
COMPARISON
Why not the paper fire logbook?
| Spreadsheet | Generic PM tool | SAMRISK | |
|---|---|---|---|
| Per-equipment inspection history | Manual | Limited | |
| Photo evidence on failures | Add-on | ||
| Auto-spawn maintenance on fail | |||
| QR scanning workflow | Add-on | ||
| Regulator-ready print | Manual | Manual | |
| Tamper-evident audit trail | Partial |
INTEGRATIONS
Connects with the rest of SAMRISK
Maintenance
Failed inspections auto-create maintenance requests.
Items inventory
Generic asset register; fire-safety is the specialised version.
Building plans
Pin equipment to exact floors and spaces.
Compliance calendar
Schedule fire safety reviews on regulatory cadence.
Documents
Store fire risk assessments and certificates.
AVAILABILITY
In your plan?
Fire safety register included from the Business plan, or available as an add-on for Pro. See pricing →
Frequently asked questions
Fire safety has stricter regulatory requirements — no casual decommissioning, regulator-specific exports, faster compliance lookups. The separation makes per-jurisdiction differences easier (Scottish Fire and Rescue formats differ from English LACORS).
Why it matters
The Regulatory Reform (Fire Safety) Order 2005 makes the Responsible Person criminally liable for keeping the record. A paper logbook in a fireproof safe is one approach — a tamper-evident database with photo evidence is the modern one.